MIS Co-Ordinator Job Chart

 

MIS Coordinator Job Chart

I.     It is the responsibility of the MIS Co-ordinator concerned to see that all the books of accounts of MRC;ICRCs and SMCs in the mandal, are up-to-date and properly maintained. He is responsible for writing/Maintenance of books of accounts of each sub-district unit under his jurisdiction since overall responsibility lies with him so far as the accounts of the sub-district units in the mandal are concerned;MEOs and HMs are directed to extend their co-operation

II.     The MEO concerned should facilitate access to MRC Accounts and allow the MIS ~o-ordinator to discuss with the H.Ms in periodical meetings for reviewing the financial status of the MRC, CRCs, and SMCs are concerned and see that periodical reports on accounts have to be submitted within the time limit prescribed. The MEO should also allot sufficient time for the accounts agenda items during the course of periodical meetings with the H.Ms under his purview and liaison for early processing of accounts matters. 

III.    In respect of the Financial Monitoring System, the MIS Co-ordinators are kept under the direct control of the Finance and Accounts Officer of the concerned district. The FAGs are directed to convene monthly meetings and workshops on a monthly basis with all the MIS Co-ordinators in their districts.

IV.    The MIS Co-ordinators have to appraise the Head Office instructions regarding Fund Management, grants utilization, maintenance of books of accounts, keeping of vouchers, bank reconciliation, and other instructions issued from time to time to the MEOs and HMs promptly. 

V.    The MEO and the HMs in the mandai should be allowed access to the books of accounts of respective sub-district units under the allotted mandai and to prepare reports thereon for submission to the Finance and Accounts Officer (FAO) at the district headquarters. They should also authorize the MIS Co-ordinator to obtain updated bank statements etc so as to process the Financial Review Reports etc and submit them in time. The FAG should see that all the HMs and MEGs comply with the guidelines for the maintenance of the books of accounts, etc. If the defaulter continues to be a defaulter, the fact should be brought to the notice of the State Project Office for suitable action against such defaulters. 

VI. Since the MEOs and HMs are busy with academic activities, the MIS Co-ordinators are kept herewith for maintenance of all the books of . accounts of sub - district units under their jurisdiction.

VII. The Mandai level MIS Co-ordinators should also furnish a monthly report on SMC/CRC-wise pending advances by furnishing Utilisation Certificates (duly signed by the concerned Drawing Officer) to the FAO. He should also enlighten the HMs and MEOs concerned to surrender the unspent balances lying with the respective sub-district units. 

VIII.     At the time of audit by the A.G., Internal Auditors, or Statutory Auditors, the MIS Co-ordinators are responsible for liaison. 

IX.     The Finance and Accounts Officers at district headquarters should admit the claim for remuneration of the MIS Co-ordinators for a month only if all the reports on accounts, including the Financial Review Report (FRR) are furnished by the respective MIS Co-ordinators. 

X.    Since all the MIS Co-ordinators, Data Entry Operators and Cluster Resource Persons etc at the mandal level are fully paid from RVM funds, priority should be given for processing of reports due to RVM, and all the MEOs and HMs should see that the same should be processed on priority basis and furnished in time. They should not be diverted from SSA activities.

XI.    The net-setter or internet modem should be handled by the MIS Co-ordinator, and the Data Entry Operator should carry out his/her duties and responsibilities under the guidance of the MIS Co-ordinator. In any case, the process of data should be done within the given time.

XII.     To facilitate required mobility and connectivity to the MIS Co-ordinators, it is hereby decided to direct the MEOs to allow them the following facilities every month by making prompt payment:-

    Sim @ Rs.300 per month from MRC Grant

    Fixed TA @ Rs.300 per month from MRC Grant.

XIII.     All the Finance and Accounts Officers are directed to convene monthly review meetings with all the Mandai MIS Co-ordinators and discuss over the Financial Management Issues of sub-district units, and the minutes of such meetings should be reported by them while attending to the monthly review meeting at the State Project Office. Further training on accounts may be imparted to them according to local requirements. Further plan of action against the defaulting sub-district unit officers has to be prepared and submitted to the Project Office under intimation to the Head Office.

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